5 Red Flags You’re Understaffed for a Major Tech Rollout (and What to Do About It)

Launching new technology, whether it's an ERP system, cloud migration, AI platform, or digital transformation initiative, is a huge undertaking. It demands the right mix of skills, resources, and leadership. But what if you're heading toward go-live and something feels off?

If you're feeling the pressure, it might not be the tech. It could be your team. Here are five red flags that you’re understaffed for your major tech rollout—and, more importantly, what you can do about it.

5 Red Flags You're Understaffed

1. Project Timelines Keep Slipping

   
   

   Red Flag: You started with a confident project roadmap, but now key phases are consistently behind schedule.

   
   

   What It Means: You may be relying too heavily on a few overextended team members. Burnout, bottlenecks, and missed deadlines can spiral quickly, derailing the whole project.

   
   

   What to Do: Reassess resource allocation and bring in specialized consultants or short-term staff to balance the load and hit critical milestones.

2. Too Many Hats, Not Enough Heads

   
   

   Red Flag: Core team members are juggling multiple roles—from project management to system configuration and training.

   
   

   What It Means: Stretching your team too thin can lead to errors, oversights, and a lack of accountability.

   
   

   What to Do: Conduct a gap analysis. Identify roles that need dedicated attention, like change management, QA, or post-go-live support, and fill them with contract or managed services talent.

   
   

3. Trouble Translating Tech to the Business

   
   

   Red Flag: Communication between IT and business stakeholders is breaking down, causing confusion or resistance.

   
   

   What It Means: You may lack business analysts, integration specialists, or user adoption experts who can bridge the gap between strategy and execution.

   
   

   What to Do: Enlist hybrid experts—people who speak both tech and business—to ensure alignment and drive cross-functional success.

4. Increased Turnover or Burnout

   
   

   Red Flag: Team members are taking extended leaves, exiting the organization, or showing signs of disengagement.

   
   

   What It Means: You’re likely relying too heavily on internal resources without building a buffer for mental health, PTO, or the unexpected.

   
   

   What to Do: Rotate in flexible staffing to give your core team breathing room. Partnering with a staffing firm that understands tech rollouts, like BGSF, can ensure a sustainable pace.

5. Testing and Training Are Rushed or Incomplete

   
   

   Red Flag: End-user training and system testing are being fast-tracked or cut altogether.

   
   

   What It Means: These are the most visible signs you’re running out of time—and people. Cutting corners at this stage often leads to failed adoption and rework post-launch.

   
   

   What to Do: Bring in specialists to handle training delivery, documentation, and testing. Augment your team to protect the integrity of your launch.

From Red Flags to Results

At BGSF, we understand the high stakes of major tech implementations. Whether you're deploying Workday, SAP, Oracle, or a custom solution, our flexible workforce solutions are designed to scale with your project’s needs. From certified consultants and project managers to post-go-live support, we help you fill gaps fast, without compromising quality.

Don’t wait for burnout or breakdown to hit. If any of these red flags sound familiar, let’s talk about how we can support your success before, during, and after go-live.